> ## Documentation Index
> Fetch the complete documentation index at: https://docs.varios-ai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Groups

> Manage groups, limits, members, and access rights

<Tip>
  Home > "Admin Menu" > "Groups"
</Tip>

## Groups

Groups are used for the structured management of users and resources in VARIOS AI.\
They enable efficient control of permissions and cost management by allowing assistants, AI models, and connectors to be assigned directly to a group.\
This allows departments, teams, or project groups to be equipped with appropriate settings individually.

***

## Group Overview

The list view shows all existing groups with the most important information:

* **Name**: Name of the group
* **Number of Users**: How many users are currently members
* **Configured Budget**: Configured limit of the monthly usage costs for the entire group
* **Current Consumption**: Incurred usage costs of the group in the current month.

A group can be edited in detail via the pencil icon.
All users of a group can be blocked from logging in via the blacklist icon.

***

## Edit Group Details

The detailed view of a group offers the following configuration options:

* **Settings**
  *Maximum costs in \$ per month*: Limit the monthly usage costs for the entire group

<Note>
  **Note**: Cost limits can be set at the group level, user level, or even instance level. The limit that applies first takes precedence.
</Note>

<Warning>
  **Note**: The costs are based on an extrapolation from the transferred tokens.\
  Deviations from the actual costs billed by the model provider are possible.
</Warning>

* **Users**
  * Overview of all users who are members of this group
  * New users can be added directly or existing ones removed
* **Group Assistants**
  * Selection of which global assistants are available to the group
* **Group AI Models**
  * Assignment of specific models that can be used by group members
* **Group Connectors**
  * Management of the connectors allowed within this group

Changes are applied with **“Save”**.

***

## Step-by-step Guide

<Steps>
  <Step title="Open group">
    In the group overview, select the desired group and click the pencil icon.
  </Step>

  <Step title="Adjust settings">
    Define the monthly cost limit in USD.

    * `-1` means: no limit
    * Any other value limits the group’s total costs to that amount
  </Step>

  <Step title="Manage users">
    Add new users or remove existing members from the group.
  </Step>

  <Step title="Assign assistants">
    Determine which global assistants can be used by this group.
  </Step>

  <Step title="Assign AI models">
    Select the AI models that should be available to group members.
  </Step>

  <Step title="Manage connectors">
    Specify which external connectors (e.g., APIs, data sources) are allowed within the group.
  </Step>

  <Step title="Save changes">
    Click **Save** to apply all changes made.
  </Step>
</Steps>

***