> ## Documentation Index
> Fetch the complete documentation index at: https://docs.varios-ai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# General

> Configure central defaults for costs, network, models, retention, and monitoring.

Use **General** to manage the central defaults for your VARIOS AI instance. These settings apply across the instance.

<Tip>
  Open **Home** > **Admin Menu** > **Settings** > **General**.
</Tip>

## Costs and network

| Setting                                          | Description                                                                                                              |
| ------------------------------------------------ | ------------------------------------------------------------------------------------------------------------------------ |
| **Max. costs per month in \$**                   | Sets the monthly cost limit for the instance.                                                                            |
| **Proxy server address and port**                | Routes outgoing connections through a proxy server. Enter the address and port together, for example `203.0.113.0:8080`. |
| **Proxy exceptions (comma-separated hostnames)** | Lists hostnames or network ranges for which VARIOS AI bypasses the proxy server.                                         |
| **Proxy Certificate (PEM format)**               | Contains the PEM certificate for the proxy connection.                                                                   |

<Info>
  The proxy settings are optional. Coordinate the values with your network administrators if necessary.
</Info>

## Models and access

| Setting                                                                                             | Description                                                                                                                                         |
| --------------------------------------------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Default AI model for generating title and summary**                                               | Generates chat titles and summaries.                                                                                                                |
| **Show get help**                                                                                   | Shows or hides access to help for users.                                                                                                            |
| **Allow login only for users with the UserLoginAllowed role (from Microsoft Entra ID group claim)** | Restricts login to users who receive this role through Microsoft Entra ID.                                                                          |
| **Default AI model for new assistants**                                                             | Is preselected when an assistant is created.                                                                                                        |
| **Default AI model for generating embeddings**                                                      | Generates embeddings for knowledge bases.                                                                                                           |
| **Default AI model for text-to-speech**                                                             | Converts text into speech.                                                                                                                          |
| **Default AI model for transcription**                                                              | Converts speech into text.                                                                                                                          |
| **Knowledgebase search mode**                                                                       | Determines the search strategy. **Hybrid (Vector + Full-Text)** combines both search methods; **Similarity (Vector only)** uses only vector search. |

## Retention

| Setting                                            | Description                                                                                                                                                                                                                                 |
| -------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Chats retention period (in days)**               | **Infinite** retains chats without automatic deletion. **Delete after retention period** removes chats after the specified period. **Do not delete before retention period expires** delays permanent deletion until the end of the period. |
| **User retention time after deletion (in days)**   | Determines when deleted users are permanently removed. `0` deletes users immediately.                                                                                                                                                       |
| **Audit log files retention period (in days)**     | Sets the retention period for audit logs.                                                                                                                                                                                                   |
| **Auth log files retention period (in days)**      | Sets the retention period for authentication logs.                                                                                                                                                                                          |
| **DLP log files retention period (in days)**       | Sets the retention period for DLP logs.                                                                                                                                                                                                     |
| **Connector log files retention period (in days)** | Sets the retention period for connector logs.                                                                                                                                                                                               |
| **SCIM log files retention period (in days)**      | Sets the retention period for SCIM logs.                                                                                                                                                                                                    |

<Warning>
  Check your organization's retention requirements before changing these values. Permanently deleted data is no longer available afterward.
</Warning>

## External service monitoring

| Setting                                                    | Description                                                                                |
| ---------------------------------------------------------- | ------------------------------------------------------------------------------------------ |
| **Interval for external service monitoring (minutes)**     | Enables or disables monitoring and sets the time between checks.                           |
| **Percentage range for yellow/warning status (min–max %)** | Defines the range that the model monitoring dashboard displays as a yellow warning status. |

The check interval and warning range can be edited when service monitoring is enabled. After making all changes, click **Save**.