> ## Documentation Index
> Fetch the complete documentation index at: https://docs.varios-ai.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Users

> Manage users, limits, and group memberships

<Tip>Home > "Admin Menu" > "Users"</Tip>

## User Configuration

User configuration allows administrators to control access to VARIOS AI and set individual settings for each user.

***

## User Overview

The list view shows all existing user accounts with the following information:

* **Name** – First and last name of the user
* **Username** – usually the user’s email address
* **Edit icon** – opens the detail view for the selected user

Users can be quickly found via the search bar.\
For larger organizations, pagination makes it easier to navigate through the user list.

***

## User Details

In the detail view, individual settings can be configured for each user.

* **Maximum costs (\$/month)**\
  A cost limit per user can be defined here.
  * Enter a value > 0 → The user may incur at most this amount per month.
  * Enter `-1` → no limit.
* **Groups**\
  Each user can be assigned to one or more groups.\
  Group controls define which assistants, knowledge bases, or policies are active for the user.

Changes are applied by clicking **“Save”**.

***

## Guide

<Steps>
  <Step title="Search and select user">
    Open the user overview and search for the desired name or username.\
    Click the edit icon to open the detail view.
  </Step>

  <Step title="Set cost limit">
    Enter a monthly limit in USD to restrict the maximum costs per user.\
    Set the value to `-1` if no limit should apply.

    <Warning>
      **Note**: The costs are based on a projection from the transferred tokens.\
      Deviations from the actual billed costs of the model provider are possible.
    </Warning>
  </Step>

  <Step title="Assign groups">
    Assign the user to the desired groups.\
    Group membership controls which assistants, databases, and features are available.
  </Step>

  <Step title="Save changes">
    Click **“Save”** to apply the adjustments made.
  </Step>
</Steps>

***

<Tip>
  <b>Best practice:</b>

  <ul>
    <li>
      Use cost limits to control the expenses of individual users.
    </li>

    <li>
      Work with groups (e.g., *HR*, *IT*, *Sales*) to clearly separate permissions
      and assistants.
    </li>
  </ul>
</Tip>