Settings

The system settings of your VARIOS AI instance

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General

Max. costs per month in $

• Set an upper limit for your maximum monthly costs

Proxy server address and port (e.g., “203.0.113.0:8080”)

• Optional: Set up a proxy server, define exceptions (bypass list), and store the proxy certificate.

Default AI model for generating title and summary

• Select the AI model you want to use for generating your chat titles and chat summaries

Default AI model for new assistants

• Select the AI model that is preselected by default for a new assistant

Default AI model for generating embeddings

• Select the AI model you want to use for generating your embeddings

Chats retention period (in days) (in days):

• Infinite -> Chats are not deleted automatically
• Delete after the retention period -> If users do not delete chats beforehand, they will be automatically deleted after the specified number of days
• Do not delete before the retention period expires -> If users delete chats in advance, final deletion will only occur after the specified number of days

Retention period for log files (in days)

• Set how many days your log files are retained

Knowledge base search mode

• Define the search strategy for the embedding model. Best practice: Hybrid approach combining vector search and full-text search.

Privacy text

• Define the privacy text that is displayed when logging into the instance

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Privacy

Checkbox: Show user statistics Checkbox: Allow OpenAI document processing Sensitivity labels for files

• Sensitivity labels are a Microsoft feature that allows you to classify and protect files based on their sensitivity. With this feature, you can prohibit the use of these classified files.

DLP entities

• Define which sensitive data the DLP module should identify and monitor.
• Checkbox: Credit card, IBAN, Cryptocurrency, Phone number, Email address, Person, IP address, NRP (Nationality, Religion, Politics), Location

Deny list entries

• Add regex (regular expressions) with descriptions that should be explicitly filtered out by DLP

Allow list

• Add terms that should explicitly not be filtered out by DLP

Permitted URL protocols

• In addition to the standard protocols (http, https, mailto, tel), add your own protocols.

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Advanced settings

Instance system prompt

• This system prompt is applied to all chats in this instance. It defines the AI’s basic behavior in the instance.

Best-practice system prompt

• This system prompt is used as a template for new prompts. It provides best practices for creating effective prompts.

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System information

Instance status Instance version Release channel

• Feature Release: Focus on innovation and adding functionality
• Stable Release: Focus on stability and reliability

Account ID

• The account ID of your instance

License key

• The license key of your instance

System update System status:

• Is your system up to date or is an update available

Change version

• Update or downgrade your system to a different version