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Home > “Admin Menu” > “Users”

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User Configuration

User configuration allows administrators to control access to VARIOS AI and set individual settings for each user.

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User Overview

The list view shows all existing user accounts with the following information:
  • Name – First and last name of the user
  • Username – usually the user’s email address
  • Edit icon – opens the detail view for the selected user
Users can be quickly found via the search bar.
For larger organizations, pagination makes it easier to navigate through the user list.

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User Details

In the detail view, individual settings can be configured for each user.
  • Maximum costs ($/month)
    A cost limit per user can be defined here.
    • Enter a value > 0 → The user may incur at most this amount per month.
    • Enter -1 → no limit.
  • Groups
    Each user can be assigned to one or more groups.
    Group controls define which assistants, knowledge bases, or policies are active for the user.
Changes are applied by clicking “Save”.

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Guide

1

Search and select user

Open the user overview and search for the desired name or username.
Click the edit icon to open the detail view.
2

Set cost limit

Enter a monthly limit in USD to restrict the maximum costs per user.
Set the value to -1 if no limit should apply.
Note: The costs are based on a projection from the transferred tokens.
Deviations from the actual billed costs of the model provider are possible.
3

Assign groups

Assign the user to the desired groups.
Group membership controls which assistants, databases, and features are available.
4

Save changes

Click “Save” to apply the adjustments made.
Best practice:
  • Use cost limits to control the expenses of individual users.
  • Work with groups (e.g., HR, IT, Sales) to clearly separate permissions and assistants.