Home > “Admin Menu” > “Settings”
General
Max. costs per month in $
- Set an upper limit for your maximum monthly costs
Proxy server address and port (e.g., “203.0.113.0:8080”)
- Optional: Set up a proxy server, define exceptions (bypass list), and store the proxy certificate.
Default AI model for generating title and summary
- Select the AI model you want to use for generating your chat titles and chat summaries
Default AI model for new assistants
- Select the AI model that is preselected by default for a new assistant
Default AI model for generating embeddings
- Select the AI model you want to use for generating your embeddings
Chats retention period (in days) (in days):
- Infinite -> Chats are not deleted automatically
- Delete after the retention period -> If users do not delete chats beforehand, they will be automatically deleted after the specified number of days
- Do not delete before the retention period expires -> If users delete chats in advance, final deletion will only occur after the specified number of days
Retention period for log files (in days)
- Set how many days your log files are retained
Knowledge base search mode
- Define the search strategy for the embedding model. Best practice: Hybrid approach combining vector search and full-text search.
Privacy text
- Define the privacy text that is displayed when logging into the instance
Privacy
| Setting | Description |
|---|
| Show user statistics in dashboard | Enables the display of usage statistics in the admin dashboard. |
| Allow OpenAI document processing | Allows document processing via the OpenAI API. |
Sensitivity Labels for Files
Sensitivity labels are a Microsoft feature that allows you to classify and protect files based on their sensitivity. With this feature, you can prohibit the use of classified files.
DLP Entities
Define which sensitive data the DLP module should identify and monitor:
- Credit card
- IBAN
- Cryptocurrency
- Phone number
- Email address
- Person
- IP address
- NRP (Nationality, Religion, Politics)
- Location
Deny List Entries
Add regex (regular expressions) with descriptions that should be explicitly filtered out by DLP.
Allow List
Add terms that should explicitly not be filtered out by DLP.
Permitted URL Protocols
Add your own protocols in addition to the standard protocols (http, https, mailto, tel).
Theme Settings
Customize the appearance of your VARIOS AI instance to match your corporate branding.
| Field | Description |
|---|
| Title | The display name of your instance (e.g. “VARIOS AI”). Shown in the browser tab and interface. |
| Favicon | The small icon displayed in the browser tab. Upload an image file. |
| Logo Dark Background | Logo for dark mode. Choose an image with a transparent background. |
| Logo Light Background | Logo for light mode. Choose an image with a transparent background. |
Use PNG files with transparent backgrounds for the logos so they blend
seamlessly into both color modes.
Advanced settings
Instance system prompt
- This system prompt is applied to all chats in this instance. It defines the AI’s basic behavior in the instance.
Best-practice system prompt
- This system prompt is used as a template for new prompts. It provides best practices for creating effective prompts.
Expert Settings
The Expert Settings tab is only displayed if you have enabled the
Expert View in your account settings. Hybrid Search Weighting
Configure the weighting between vector search and full-text search for the hybrid search mode. The sum of both weights should equal 100%.
| Field | Description |
|---|
| Vector Weighting | Weight of the vector search (semantic similarity). Default: 50. |
| Full-Text Weighting | Weight of the full-text search (keyword matches). Default: 50. |
An even distribution (50/50) is a good starting point. Increase the vector
weighting for semantically demanding searches or the full-text weighting for
exact keyword matches.
Chunk Configuration
Configure how documents are split into sections (chunks) for processing by the embedding model.
| Field | Description |
|---|
| Chunk Size | Maximum size of a chunk in characters. Default: 2000. |
| Chunk Overlap | Number of characters that overlap between consecutive chunks. Default: 500. |
Changes to the chunk configuration may require existing documents in the
knowledge base to be re-embedded. Depending on the amount of data, this can
take time and incur costs.
- Feature Release: Focus on innovation and adding functionality
- Stable Release: Focus on stability and reliability
Account ID
- The account ID of your instance
Enable support access
- Enables temporary access for the VARIOS AI support team. The team can review the settings and configuration of your instance to assist with issues. User chats are not accessible.
Only enable support access when needed (e.g. when submitting a support
ticket) and disable it again afterwards.
- The license key of your instance
System update
System status:
- Is your system up to date or is an update available
Change version
- Update or downgrade your system to a different version
Create a backup of the server before updating the system.
