General

Use General to manage the central defaults for your VARIOS AI instance. These settings apply across the instance.

Open Home > Admin Menu > Settings > General.

Costs and network

Setting	Description
Max. costs per month in $	Sets the monthly cost limit for the instance.
Proxy server address and port	Routes outgoing connections through a proxy server. Enter the address and port together, for example `203.0.113.0:8080`.
Proxy exceptions (comma-separated hostnames)	Lists hostnames or network ranges for which VARIOS AI bypasses the proxy server.
Proxy Certificate (PEM format)	Contains the PEM certificate for the proxy connection.

The proxy settings are optional. Coordinate the values with your network administrators if necessary.

Setting	Description
Default AI model for generating title and summary	Generates chat titles and summaries.
Show get help	Shows or hides access to help for users.
Allow login only for users with the UserLoginAllowed role (from Microsoft Entra ID group claim)	Restricts login to users who receive this role through Microsoft Entra ID.
Default AI model for new assistants	Is preselected when an assistant is created.
Default AI model for generating embeddings	Generates embeddings for knowledge bases.
Default AI model for text-to-speech	Converts text into speech.
Default AI model for transcription	Converts speech into text.
Knowledgebase search mode	Determines the search strategy. Hybrid (Vector + Full-Text) combines both search methods; Similarity (Vector only) uses only vector search.

Setting	Description
Chats retention period (in days)	Infinite retains chats without automatic deletion. Delete after retention period removes chats after the specified period. Do not delete before retention period expires delays permanent deletion until the end of the period.
User retention time after deletion (in days)	Determines when deleted users are permanently removed. `0` deletes users immediately.
Audit log files retention period (in days)	Sets the retention period for audit logs.
Auth log files retention period (in days)	Sets the retention period for authentication logs.
DLP log files retention period (in days)	Sets the retention period for DLP logs.
Connector log files retention period (in days)	Sets the retention period for connector logs.
SCIM log files retention period (in days)	Sets the retention period for SCIM logs.

Check your organization’s retention requirements before changing these values. Permanently deleted data is no longer available afterward.

Setting	Description
Interval for external service monitoring (minutes)	Enables or disables monitoring and sets the time between checks.
Percentage range for yellow/warning status (min–max %)	Defines the range that the model monitoring dashboard displays as a yellow warning status.

The check interval and warning range can be edited when service monitoring is enabled. After making all changes, click Save.