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Home > “Admin Menu” > “Groups”

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Groups

Groups are used for the structured management of users and resources in VARIOS AI.
They enable efficient control of permissions and cost management by allowing assistants, AI models, and connectors to be assigned directly to a group.
This allows departments, teams, or project groups to be equipped with appropriate settings individually.

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Group Overview

The list view shows all existing groups with the most important information:
  • Name: Name of the group
  • Number of Users: How many users are currently members
  • Tenant: Associated tenant, if multiple organizational units are managed
Groups can be edited in detail via the pencil icon.

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Edit Group Details

The detailed view of a group offers the following configuration options:
  • Settings Maximum costs in $ per month: Limit the monthly usage costs for the entire group
Note: Cost limits can be set at the group level, user level, or even instance level. The limit that applies first takes precedence.
Note: The costs are based on an extrapolation from the transferred tokens.
Deviations from the actual costs billed by the model provider are possible.
  • Users
    • Overview of all users who are members of this group
    • New users can be added directly or existing ones removed
  • Group Assistants
    • Selection of which global assistants are available to the group
  • Group AI Models
    • Assignment of specific models that can be used by group members
  • Group Connectors
    • Management of the connectors allowed within this group
Changes are applied with “Save”.

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Step-by-step Guide

1

Open group

In the group overview, select the desired group and click the pencil icon.
2

Adjust settings

Define the monthly cost limit in USD.
  • -1 means: no limit
  • Any other value limits the group’s total costs to that amount
3

Manage users

Add new users or remove existing members from the group.
4

Assign assistants

Determine which global assistants can be used by this group.
5

Assign AI models

Select the AI models that should be available to group members.
6

Manage connectors

Specify which external connectors (e.g., APIs, data sources) are allowed within the group.
7

Save changes

Click Save to apply all changes made.