Microsoft 365

Search words for subject and body. Use 1-2 concrete entities (project, product, person, organisation); put multi-word names in double quotes. KQL property filters are allowed and useful, e.g. from:"Max Mustermann", subject:"Projekt Orion", hasattachment:true, isread:false. Leave this empty when the user only asks for a time period (set startDate/endDate instead). Do not add generic words like status, update, bericht, mail, dokument. Max 100 characters.

Search words for OneDrive file names and contents. Use 1-2 concrete entities (project, product, organisation, person); put multi-word names in double quotes. When the user asks for a specific file type, add a KQL filetype filter, e.g. filetype:pptx (presentations), filetype:docx, filetype:xlsx, filetype:pdf. Do not add generic words like status, update, bericht, datei, dokument. Max 100 characters.

Search words for SharePoint sites, pages and documents. Use 1-2 concrete entities (project, product, organisation, team); put multi-word names in double quotes. When the user asks for a specific file type, add a KQL filetype filter, e.g. filetype:pptx (presentations), filetype:docx, filetype:xlsx, filetype:pdf. Do not add generic words like status, update, bericht, datei, dokument. Max 100 characters.

Search words for Teams chats and channel messages. Use 1-2 concrete entities (topic, project, person, team/channel name); put multi-word names in double quotes. Leave this empty when the user only asks for a time period (e.g. 'who did I chat with today') - set startDate/endDate instead. Do not add generic words like nachricht, chat, thema. Max 100 characters.

Only return emails received on or after this date, format yyyy-mm-dd. Always set this for time-based questions (yesterday, this week, last month).

Only return Teams messages sent on or after this date, format yyyy-mm-dd. Always set this for time-based questions (today, yesterday, this week).

Only return emails received on or before this date, format yyyy-mm-dd. Always set this for time-based questions.

Only return Teams messages sent on or before this date, format yyyy-mm-dd. Always set this for time-based questions.

Number of emails to fetch (default 25, maximum 300). Up to 100: each email includes its full body text. Above 100: emails come as a compact overview (subject, sender, date, short preview) - use this to review a whole period completely, e.g. 'which emails this month are still unanswered'. After a compact overview you can re-query specific mails with a smaller maxResults and a narrower searchterm/date range to read full bodies.

Number of results (default 5 with extracted file content, maximum 300). Up to 20: each file's content is downloaded and included - slow, use only when the content matters. Above 20: fast compact listing (name, link, date, snippet) without file contents - ALWAYS use this (e.g. 100) for overview questions like 'which presentations about X exist'. Afterwards you can re-query single files with a small maxResults and a precise searchterm to read their content.

Number of results (default 5 with extracted content, maximum 300). Up to 20: full content per item - slow, use only when the content matters. Above 20: fast compact listing (title, link, date, snippet) without contents - ALWAYS use this (e.g. 100) for overview questions like 'which documents about X exist'. Afterwards you can re-query single items with a small maxResults and a precise searchterm to read their content.

Number of messages to fetch (default 5, maximum 300). Up to 100: full message texts. Above 100: compact overview (sender, date, chat/channel, preview) - use this (e.g. 150) for review questions like 'who did I chat with today'. Afterwards you can re-query with a smaller maxResults and a precise searchterm to read full messages.